The WRU takes its responsibilities towards safeguarding young people in rugby very seriously and requires everyone who has significant contact with children, or access to their records, to have an Enhanced Criminal Records Bureau Disclosure.
The WRU uses the Criminal Records Bureau (CRB) Disclosure service to check the background and assess the suitability of anyone applying for a position of trust, including coaches, referees, volunteers and anyone who has either direct contact with or responsibility for children or vulnerable people.
A Disclosure is a document containing details of a person's criminal record drawn from national police records. It may also include details from lists held by government departments, plus checks against local police records
The WRU complies fully with the CRB Code of Practice, Data Protection Act and other relevant legislation intended to ensure that information released will be used fairly, and also that sensitive personal information is handled and stored appropriately and is kept for only as long as necessary.
In line with Home Office guidelines the WRU does not practice portability of CRBs. This means we do not accept an applicant's CRB certificate issued from another organisation, only those processed through the WRU for the WRU. This is because the WRU as a registered body may receive additional information that is not printed on the applicant's copy.
The WRU is a Registered Body with the Criminal Records Bureau (CRB), which provides criminal records checks on behalf of the Home Office. Your application will then be processed by the WRU Safeguarding Unit and once approved or 'countersigned', your form will be sent to the CRB itself for the check to be carried out. This can take up to 8 weeks although most are issued within a 4-6 week period.
|You request a CRB application form from your Club Safeguarding Officer (CSO)|
|CSO requests application forms from the WRU for all people at club who require a CRB check|
|WRU Safeguarding Unit issue applications back to CSO with unique reference numbers tagged to Individuals|
|Individuals complete CRB application and return to CSO with all of the necessary Identification documents|
|CSO checks form and Identification documents|
|CSO returns form to the WRU Safeguarding Unit|
|WRU Safeguarding Unit check forms and 'counter sign' the form|
|WRU Safeguarding Unit (if no errors found on form) send form to CRB|
|WRU await disclosure from CRB|
|WRU and Applicant receive a copy of the disclosure|
|WRU follow safeguarding procedures, and take the necessary actions|
|New CSO Registration Form||Download Word Doc||(0.8MB)|
|New ID Verifier Registration Form||Download Word Doc||(0.8MB)|
|CSO CRB Application Guidance Notes||Download Word Doc||(0.5MB)|
|CSO Evidence Checker Sheet||Download Word Doc||(0.8MB)|
|CSO CRB Request Form||Download Word Doc||(0.9MB)|
|Application CRB Application Guidance Notes||Download Word Doc||(0.5MB)|
|CRB Continuation Sheet||Download Word Doc||(0.03MB)|
|Applicant CRB Declaration||Download Word Doc||(0.8MB)|
|WRU Self Declaration Form||Download Word Doc||(32KB)|
|Application Reference Form||Download Word Doc||(0.5MB)|